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Senior Administrator


Open to either full-time (35 hrs p/w) or part-time (20 – 25 hours p/w)


£26,000 pro-rata



Closing date

5 May 2023

About Refuweegee

Refuweegee is a community-led charity that gives people a way to welcome and embrace those newest to arrive. We strive to ensure that people who have been forced to flee their homes arrive in Scotland to a warm welcome and some of the things that will help them to feel more at home here.


Our busy city centre office spaces are regularly visited by over 300 people a week and their needs are met by a strong network of volunteers from old and new Scots communities.

About the Job

We’re looking for a Senior Administrator to increase our efficiency.   The post-holder will maintain, improve and develop systems to make sure Refuweegee is as effective as possible.


This a broad-ranging role, interacting with all departments and team members as well as representing Refuweegee externally.  This is a new post which will be line-managed by the Fundraising Manager.

About the Job’s Key Elements

The role of Senior Administrator encompasses financial management, administration and office management.     


The central aim of this role is pro-actively finding solutions and systems which enable Refuweegee to run smoothly and meet the needs of those who need us.

Financial management

  • Maintaining accurate financial records for internal use, Board and funders.

  • Managing all financial systems (including petty cash) with weekly bank reconciliations.

  • Working with the Director in all areas of expenditure, and with the Fundraising Manager to manage all income.

  • Assuming role as lead on all financial and accounting matters

  • Working monthly with payroll administrators and throughout the year with company accountants. 


  • Managing the Refuweegee general enquiry email account and assigning tasks to team members.

  • Assisting in the preparation of reports, presentations, and other documents as needed by the Board, the Director and the Fundraising Manager.

  • Co-ordinating the Refuweegee team diary with particular responsibilities for the Director’s diary.

  • General organisational administration duties.

Office Management

  • Maintaining and updating our Customer Relationship Management (CRM) system, ensuring that all records are accurate.

  • Completing PVG registration checks for staff and volunteers and ensuring they are timeously updated.

  • Overseeing health and safety and fire safety for all our spaces and activities, ensuring best practise and scheduling training reviews.

  • Supporting the smooth running of our reception (when needed) warmly welcoming people to our space.

Any other appropriate duties to support our mission.

About You (*What We’re Looking For)

We want to find a new team member who has


  • A high degree of personal accountability.

  • A belief in the value and aims of Refuweegee.

  • A passion for all things processes, systems and streamlining.

  • A sharp eye and critical approach to finding new solutions.

  • Adaptability and a true enjoyment of working collaboratively and in a reactive, fast-paced environment.


  • Excellent IT skills and proficiency in using the Microsoft 365 product suite.

  • Experience using financial recording platforms: we currently use Quickbooks.

  • Excellent organisation skills to manage a varied workload and meet project deadlines and targets.

  • Excellent written, verbal and visual communication with brilliant attention to detail.

All these criteria are essential, as is your right to work in the UK.

How to apply

Please email a one-page CV to along with a word document or video with answers to the following three questions:


  1. Why you want to work for Refuweegee as a Senior Administrator and how your skills and experience make you well-suited for this role? (max 250 words)

  2. This role needs you to be highly organised - how would you approach this? (max 250 words

  3. What are you most proud of in your career so far? (max 250 words)


When emailing, please include Senior Administrator in the email subject.

Please make it clear whether you are looking for full or part-time work.

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